Privacy Policy

Learn how upholds and safeguards your privacy through our detailed privacy policy. Uncover our approach to managing your personal data, guaranteeing data security, and preserving your privacy rights.

Effective date: 05/14/2024

1. Introduction

Welcome to HR Assistant AI

HR Assistant AI (“us,” “we,” or “our”) operates at (hereinafter referred to as “Service”).

Our Privacy Policy oversees your visit to and details how we collect, protect, and reveal information that results from your use of our Service.

By utilizing our Service, you consent to collecting and using information in line with this policy. Unless specified otherwise in this Privacy Policy, the terms used here hold the same definitions as those in our Terms and Conditions.

Our Terms and Conditions (“Terms”) regulate the use of our Service and, along with the Privacy Policy, form your contract with us (“Agreement”).

2. Definitions

SERVICE refers to the website managed by HR Assistant AI.

PERSONAL DATA denotes data about a living person who can be identified from that data (or from that and other information either in our possession or likely to come into our possession).

USAGE DATA is information collected automatically, generated by the Service or from the Service infrastructure itself (for example, the duration of a page visit).

COOKIES are tiny files saved on your device (computer or mobile device).

DATA CONTROLLER means a natural or legal person who (alone or jointly or in common with others) determines the purposes and means of processing personal data. For this Privacy Policy, we are your Data Controller.

DATA PROCESSORS (OR SERVICE PROVIDERS) refers to any natural or legal person who processes the data on behalf of the Data Controller. We utilize various Service Providers to process your data more effectively.

DATA SUBJECT is any living individual who is the focus of Personal Data.

THE USER is the individual utilizing our Service. The User corresponds to the Data Subject, the focus of Personal Data.

3. Information Collection and Use

We collect various types of information for multiple purposes to provide and enhance our Service to you.

4. Types of Data Collected

Personal Data

While using our Service, we may ask you to supply us with certain identifiable information that can be used to contact or identify you (“Personal Data”). Identifiable information may include, but is not limited to:

(a) Email address

(b) First name and last name

(c) Phone number

(d) Cookies and Usage Data

We may utilize your Personal Data to send you newsletters, marketing or promotional materials, and other information that might interest you. You can opt out of receiving all or any of these communications from us by following the unsubscribe link.

Usage Data

We also collect information sent by your browser when you visit our Service or when you access the Service via a mobile device (“Usage Data”).

This Usage Data might include details such as your browser type and version, the pages of our Service you visit, the time and date of your visit, the time spent on those pages, unique device identifiers, and other diagnostic data.

When you access the Service with a mobile device, this Usage Data may include information such as your mobile device type, its unique ID, your mobile operating system, the type of mobile internet browser you use, unique device identifiers, and other diagnostic data.

Tracking & Cookies Data

We use cookies and similar tracking technologies to monitor activity on our Service and store certain information. Cookies are files with a small amount of data that may include an anonymous, unique identifier. Cookies are sent to your browser from a website and stored on your device. Other tracking technologies such as beacons, tags, and scripts are also used to collect and track information and to improve and analyze our Service.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.

Examples of Cookies we use:

(a) Session Cookies: We use Session Cookies to operate our Service.

(b) Preference Cookies: We use Preference Cookies to remember your preferences and various settings.

(c) Security Cookies: We use Security Cookies for security purposes.

(d) Advertising Cookies: Advertising cookies are used to serve ads that may be relevant to you and your interests.

5. Use of Data

HR Assistant AI uses the collected data for various purposes:

(a) to provide and maintain our Service;

(b) to notify you about changes to our Service;

(c) to allow you to participate in interactive features of our Service when you choose to do so;

(d) to provide customer care and support;

(e) to provide analysis or valuable information so that we can improve our Service;

(f) to monitor the usage of our Service;

(g) to detect, prevent, and address technical issues;

(h) to fulfill any other purpose for which you provide it;

(i) to carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection;

(j) to provide you with notices about your account and/or subscription, including expiration and renewal notices, email instructions, etc.;

(k) to offer you news, special offers, and general information about other goods, services, and events that we provide that are similar to those that you have already purchased or enquired about unless you have opted out of receiving such information;

(l) in any other way, we may describe when you provide the information; (m) for any other purpose with your consent.

6. Retention of Data

We will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

We will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period, except when this data is used to strengthen the security or to improve the functionality of our Service, or we are legally obligated to retain this data for longer periods.

7. Transfer of Data

Your information, including Personal Data, may be transferred to – and maintained on – computers located outside of your state, province, country, or other governmental jurisdiction where data protection laws may differ from those in your jurisdiction.

If you are located outside the EU and choose to provide information to us, please note that we transfer the data, including Personal Data, to the EU and process it there.

Your consent to this Privacy Policy, followed by your submission of such information, represents your agreement to that transfer.

HR Assistant AI will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy, and no transfer of your Personal Data will take place to an organization or a country unless there are adequate controls in place, including the security of your data and other personal information.

8. Disclosure of Data

We may disclose personal information that we collect or you provide:

(a) Disclosure for Law Enforcement.

Under certain circumstances, we may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities.

(b) Business Transaction.

If we or our subsidiaries are involved in a merger, acquisition, or asset sale, your Personal Data may be transferred.

(c) Other cases. We may disclose your information also:

(i) to our subsidiaries and affiliates;

9. Security of Data

The security of your data is paramount to us, but remember that no method of transmission over the Internet

or electronic storage is 100% secure. While we aim to use commercially acceptable means to protect your Personal Data, we cannot ensure its absolute security.

10. Your Data Protection Rights Under General Data Protection Regulation (GDPR)

If you are a resident of the European Union (EU) and European Economic Area (EEA), you have certain data protection rights, which are outlined by GDPR. – See more at

We commit to taking reasonable steps to enable you to correct, amend, delete, or limit the use of your Personal Data.

If you wish to be informed what Personal Data we hold about you and if you desire it to be removed from our systems, please contact us at [email protected].

In certain situations, you have the following data protection rights:

(a) the right to access, update, or delete the information we have on you;

(b) the right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete;

(c) the right to object. You have the right to object to our processing of your Personal Data;

(d) the right of restriction. You have the right to request that we restrict the processing of your personal information;

(e) the right to data portability. You have the right to be provided with a copy of your Personal Data in a structured, commonly used, and machine-readable format;

(f) the right to withdraw consent. You also have the right to withdraw your consent at any time when HR Assistant AI relies on your consent to process your personal information;

Please note that we may ask you to verify your identity before responding to such requests. Please be aware that we may not be able to offer Service without some necessary data.

You have the right to complain to a Data Protection Authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority in the European Economic Area (EEA).

11. Your Data Protection Rights under the California Privacy Protection Act (CalOPPA)

CalOPPA is the first state law in the nation to require commercial websites and online services to post a privacy policy. The law’s reach stretches well beyond California to require any person or company in the United States (and conceivably the world) that operates websites collecting personally identifiable information from California consumers to post a clear privacy policy on its website specifying the information being collected and those individuals with whom it is being shared and to comply with this policy. – See more at: 

According to CalOPPA, we agree to the following:

(a) users can visit our site anonymously;

(b) our Privacy Policy link includes the word “Privacy” and can easily be found on the page specified above on the home page of our website;

(c) users will be notified of any privacy policy changes on our Privacy Policy Page;

(d) users can change their personal information by emailing us at [email protected].

Our Policy on “Do Not Track” Signals:

We honor Do Not Track signals and do not track, plant cookies, or use advertising when a Do Not Track browser mechanism is in place. Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked.

You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser.

12. Analytics

We may use third-party Service Providers to monitor and analyze the use of our Service.

Google Analytics

Google Analytics is a web analytics service offered by Google that tracks and reports website traffic. Google uses the data collected to track and monitor the use of our Service. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network.

For more information on Google's privacy practices, please visit the Google Privacy Terms web page: We also encourage you to review Google's policy for safeguarding your data:

Cloudflare Analytics

Cloudflare Analytics is a web analytics service operated by Cloudflare Inc. Read the Privacy Policy here:


Twilio is a web traffic analysis tool. You can read the Privacy Policy for Twilio here:

13. CI/CD tools

We may use third-party Service Providers to automate the development process of our Service.


GitHub is provided by GitHub, Inc.

GitHub is a development platform to host and review code, manage projects, and build software.

For more information on what data GitHub collects for what purpose and how the protection of the data is ensured, please visit the GitHub Privacy Policy page:

14. Behavioral Remarketing

HR Assistant AI uses remarketing services to advertise on third party websites to you after you visit our Service. We and our third-party vendors use cookies to inform, optimize, and serve ads based on your past visits to our Service.

Google Ads (AdWords)

Google Ads (AdWords) remarketing service is provided by Google Inc.

You can opt out of Google Analytics for Display Advertising and customize the Google Display Network ads by visiting the Google Ads Settings page:

Google also recommends installing the Google Analytics Opt-out Browser Add-on – – for your web browser. Google Analytics Opt-out Browser Add-on provides visitors with the ability to prevent their data from being collected and used by Google Analytics.

For more information on the privacy practices of Google, please visit the Google Privacy Terms web page:


Twitter remarketing service is provided by Twitter Inc.

You can opt out of Twitter's interest-based ads by following their instructions:

You can learn more about the privacy practices and policies of Twitter by visiting their Privacy Policy page:


Facebook remarketing service is provided by Facebook Inc.

You can learn more about interest-based advertising from Facebook by visiting this page:

To opt out of Facebook's interest-based ads, follow these instructions from Facebook: 

Facebook adheres to the Self-Regulatory Principles for Online Behavioural Advertising established by the Digital Advertising Alliance. You can also opt-out from Facebook and other participating companies through the Digital Advertising Alliance in the USA, the Digital Advertising Alliance of Canada in Canada or the European Interactive Digital Advertising Alliance in Europe, or opt-out using your mobile device settings.

For more information on the privacy practices of Facebook, please visit Facebook's Data Policy:

15. Payments

We may provide paid products and/or services within Service. In this regard, we use third-party services for payment processing (e.g., payment processors).

We will not store or collect your payment card details. That information is provided directly to our third-party payment processors, whose use of your personal information is governed by their Privacy Policy. These payment processors adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, a joint effort of brands like Visa, Mastercard, American Express, and Discover. PCI-DSS requirements help ensure the secure handling of payment information.

The payment processors we work with are:


Their Privacy Policy can be viewed at:

16. Links to Other Sites

Our Service may contain links to other sites that we do not operate. If you click on a third-party link, you will be directed to that third-party's site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

17. Children's Privacy

Our Services are not intended for use by children under the age of 18 (“Child” or “Children”).

We do not knowingly collect personally identifiable information from children under 18. If you become aware that a child has provided us with Personal Data, please contact us. If we learn that we have collected Personal Data from children without verification of parental consent, we will take steps to remove that information from our servers.

18. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We will also inform you via email and/or a prominent notice on our Service before the change becomes effective. We will update the “effective date” at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when posted on this page.

This revised Privacy Policy is intended to provide you with clear and comprehensive information about the privacy practices of HR Assistant AI and to ensure you are fully informed about how your data is used and protected. By continuing to use our Service after these changes are made, you agree to the revised policy. If you have any questions about this Privacy Policy, please contact us at [email protected].

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